You are using an outdated browser. Please upgrade your browser to improve your experience and security.

12 February 2020
By Thomas Harding

SFS Newsletter February 2020

In This Issue

  • FMS6 Health Check
  • Closedown key dates
  • FIG dates for March
  • FIG agenda
  • Budget template
  • Summer training courses
  • Compliance Update
  • SFS vacancy

FMS6 Health Check

The FMS6 Health Check Pack was re-sent to all core financial package customers on the 31 Jan 2020.

This Health Check Pack is locatable via the email sent as an attachment.

Closedown Key Dates

  • The 2019/20 closedown
    deadline for all Kent
    maintained schools is the 24
    March 2020.
  • The Closedown Guidance Pack was
    sent out to all on the 4 Feb
    2020. Please ensure the
    necessary parts are completed
    by the closedown deadline.
  • For those schools that don't
    use bankline, but are in the
    corporate scheme, we will be
    sending out bank statements
    on the 17-18 March 2020.

Financial Information Groups (FIG) Dates for March

Budget Template

The budget template will be ready and available on KELSI at the end of February 2020. To view this when it's released please visit kelsi.org.uk and go to the Financial Support and Planning option under the School Finance tab.

FIG Agenda

The FIG agenda will be available shortly. Please keep an eye on the Education People's website for further information and updates.

Compliance Update

Following the change in the model terms of reference for Full Governing Bodies (FGBs) that occurred in August 2019, from the 1st April 2020 please ensure the following items are completed.

  • Financial risk assessment has been completed and signed off 
  • Changes required to your financial controls have been fully implemented

Special reference should be made to the following:

Section 1.6 Bank Mandate signatures

Section 2.2 Monitoring report review

Section 7.6 Corporate Cards

Section 9.2 Time frame for checking payroll reports

Prior to 1 April 2020 an amnesty is in place for any schools that received a compliance visit regarding these key changes, however please ensure that you are applying these with immediate effect.  Any schools not doing so after the 1 April 2020 will be assessed as non-compliant.

For further details visit www.kelsi.org

New 2020/21 Price List and Service Level Agreement

The new 2020/21 price list and SLA are now available on The Education People website please visit theeducationpeople.org to view the list.

Additional Training Courses available

Due to high demand, Schools Financial Services have three additional courses available with spaces.

Budget Setting for Academies

SCH20/285 - 31 Mar 2020   (Aylesham Business Hub, Canterbury)

Budget Setting + Workshop

SCH20/430 - 21 Apr 2020 (Aldington Eco Centre, Ashford)

SCH20/429 - 23 Apr 2020 (Hadlow Manor Hotel)

To book your place please visit: CPD Online.

SFS Vacancy

If you are interested in working with us, there is an exciting opportunity to join our team as a contracts officer.

The job description can be found on Kent-Teach and has a closing date of 24 February 2020.

If you have any more questions about the post, please e-mail: schoolsfinancialservices@theeducationpeople.org

Early Returns for the Corporate Accounts Team

All early returns need to be completed for the CA Team by 28 Feb 2020. If you have any questions regarding this please e-mail: CATclosedown@kent.gov.uk

FMS6 Procedure Notes

For any core package customer, there are revised procedure notes available on the following items:

  • Procedure note 50: Edit YECREDIT to YECAPCRE
  • Procedure note 59: Edit YEDEBTORS to YECAPDEB
  • Procedure note 69: To add ledger code YEINCPRE
  • Procedure note 70: To add ledger code YEEXPPRE

These procedure notes will only need to be completed if required for your system.

If you would like access to these please feel free to contact our helpdesk.

Newsletter Reminder

Remember if you want to know when the newsletter is available each month, subscribe via The Education People website.